Privacy Policy for boden.se

1. Controller

Boden Municipality (org. no. 212000–2767) is the controller for personal data processing on boden.se. Each municipal committee is responsible for its own processing. For municipal companies, the respective board is the controller.

Contact
Boden Municipality, Kyrkgatan 24, 961 86 Boden
Email: kommunen@boden.se
Phone: +46 921 620 00

2. What data do we collect via boden.se?

On boden.se we only collect personal data in specific forms, you will be informed by the form. The data may include:

• Name
• Email address
• Postal address
• Telephone number

We do not request personal identity numbers or describe/process IP addresses in this policy. If a particular form requires any other data, this will be clearly stated in that form and used only for the specified purpose.

For photos, video and news items published on boden.se, we use separate consent forms. Consent is required before publishing material where individuals can be identified.

3. Purposes of processing

Data submitted via forms is used to:

• respond to your questions or follow up on matters you have initiated,
• manage and administer the specific service or contact that the form concerns,
• follow up on quality and improve our service.

We do not process data for marketing and we do not sell data to third parties.

4. Legal basis

Processing is based on consent (when you submit the form) or on task carried out in the public interest/official authority when required to fulfil the municipality’s mandate. If contract or legal obligation applies, this will be stated in the relevant form.

5. Cookies and web analytics

See our Cookie Policy for full details.

• The website runs on SiteVision. Necessary cookies (e.g., JSESSIONID, SITEVISIONLTM and sv‑cookie‑consent) are required for the site to function.
• We use Matomo for web analytics with IP anonymisation and cookieless tracking. This means we do not set persistent analytics cookies and we do not track users across websites.
• We do not use advertising tracking pixels.
• Our cookie banner blocks YouTube videos until you give consent, but other iframes are not blocked.

6. Sharing and recipients

We do not share data for marketing. Data may be shared within the municipality or with service providers (e.g., hosting/operations) under data processing agreements and with appropriate safeguards.

7. Storage and retention

Data from forms is not stored longer than necessary. The municipality follows archival legislation and information management plans. When data is no longer needed, it is deleted or disposed of in accordance with applicable rules.

8. Your rights

You have the right to:

• request access (information about what data is processed),
• request rectification of inaccurate data,
• request erasure of data that is no longer needed (to the extent compatible with law and archival requirements),
• object to or request restriction of processing.

You may also lodge a complaint with the Swedish Authority for Privacy Protection (IMY). More information and the request form for access are available on the page about your rights.

9. Transfers outside the EU/EEA

As a rule, personal data is processed within the EU/EEA. If a transfer is necessary, approved safeguards under the GDPR are used.

10. Data Protection Officer and contact

Email: kommunen@boden.se

Phone: +46 921 620 00

11. Changes to this policy

We may update this policy when needed. The latest version is always published on boden.se with the date stated above.