Boden Municipality collects personal data when you submit applications or contact us—for example, in a case or to provide feedback. Sometimes we also receive information from other sources, such as public registers, government agencies, or associations.

We use your data to:

• process cases,
• maintain records,
• prepare agreements,
• respond to inquiries,
• produce statistics,
• plan services,
• manage fees and invoices,
• disclose information as required by law, and
• carry out the municipality’s public duties.

Each municipal committee is responsible for ensuring that your personal data is processed legally, securely, and accurately. In municipal companies, the boards have the same responsibility.

Government agencies
Sometimes we must share personal data with other authorities if required by law. This may include the Police, the Swedish Tax Agency, the Social Insurance Agency, the Public Employment Service, courts, or the Enforcement Authority.

Data processors
The municipality sometimes uses service providers to manage IT systems or other services. These providers may need access to personal data to carry out their work. We always sign agreements to ensure compliance with data protection laws.

Public access to official documents
All documents received by the municipality can be requested by the public. Before releasing any document, we conduct a confidentiality review. Classified information will not be disclosed.

If you use social media
When you contact the municipality via social media, the information is transferred to the company that operates the platform. Never send sensitive information via social media. We do not respond to questions about, for example, social services or childcare on these platforms.

Transfer to third countries

We avoid transferring personal data to countries outside the EU/EEA. If this becomes necessary, we always comply with the GDPR’s requirements for security and protection levels.

Boden Municipality follows the Public Access to Information and Secrecy Act and the Archives Act for handling official documents.

All documents received by the municipality become official records. They are preserved unless a decision is made to dispose of them. Each committee and municipal company has its own rules for when documents may be deleted.